Key Personnel

This is a Permanent position in Dundee, Scotland posted January 14, 2020.

We are seeking an organised, self motivated office administrator to join a well-established organisation. In this position, you will manage a variety of administrative tasks such as answering calls, organising mail, and directing visitors. As you will provide office support and coordinate office activities, a positive attitude and attention to detail are a must.

Office Administrator Duties and Responsibilities:

– Welcome visitors and providing assistance as needed

– Monitor and maintain office equipment; inventory supplies and order replacement supplies as needed

– Create, update, and maintain personal records, financial records, and other records/data

– Assist with bookkeeping

– Support department managers, staff and CEO

– Organise conference room scheduling, equipment, and cleaning

– Organise catering, coffee, or other refreshments as needed

– Assist with travel arrangements for office staff and managers

– Coordinate building and maintenance issues for general repair and updates

– Plan and oversee emergency procedures

– Organise special functions and social events

– Purchase computers, printers, supplies, and other equipment

– Monitor incoming and outgoing mail; receive and sign for mail/packages from couriers and deliver to proper recipient

– Prepare correspondence, documentation, or presentation materials

– Assist other departments with administrative or clerical support

Office Administrator Requirements and Qualifications:

– High school diploma; associate’s or bachelor’s degree in business, administration, or related field preferred

– Prior experience handling administrative responsibilities or related field

– Proficient computer skills, including Microsoft office suite (word, PowerPoint, and excel); scheduling appointments/updating calendars is a must

– Highly organised multitasker who works well in a fast-paced environment

– Willingness to learn and grow with the company

– Excellent written and verbal communication skills

If this sounds like you then please get in touch.

How to Apply

please contact Louise on 01382 202400 or email [email protected]